Privacy Policy and GDPR compliance

Information I Collect

In order to display previews of photos of you/your children doing gymnastics, I collect the following data:

• Photos taken of you during the event/session (along with corresponding metadata: time, location etc)
• Names of the gymnasts at the event, in order to confirm attendence for later access

To fulfil your order, you must provide me with certain information (which you do via a payment processor e.g. PayPal). This may include:

• your name
• your email address
• your postal address
• your payment information
• details of the product/service that you’re ordering
• you may also choose to provide me with additional personal information (e.g. for additional text on collages)

Why I Need Your Information and How I Use It

I rely on a number of legal bases to collect, use, and share your information, including:

Primary Services

• Providing photo previews on the website
• Fulfilling orders
• Settling disputes
• Providing customer support
• Requesting feedback

Following Affirmative Consent

This may be revoked at any time.

• When you have signed up for notifications on photo uploads

Legal Requirements

If necessary to comply with a legal obligation or court order or in connection with a legal claim, such as retaining information about your purchases if required by tax law.

Other

as necessary for the purpose of my legitimate interests, if those legitimate interests are not overridden by your rights or interests, such as providing and improving my services. I use your information to provide the services you requested and in my legitimate interest to improve my services

Information Sharing and Disclosure

Information about my customers is important to my business. I share your personal information for very limited reasons and in limited circumstances, as follows:

Service providers

I engage certain trusted third parties to perform functions and provide services to my business, such as photo printers and delivery companies. I will share your personal information with these third parties, but only to the extent necessary to perform these services.

Business transfers

In the unlikely event that I sell or merge my business, I may disclose your information as part of that transaction, only to the extent permitted by law.

Compliance with laws

I may collect, use, retain, and share your information if I have a good faith belief that it is reasonably necessary to:

1. respond to legal process or to government requests;
2. enforce my agreements, terms and policies;
3. prevent, investigate, and address fraud and other illegal activity, security, or technical issues; or
4. protect the rights, property, and safety of my customers, or others.

Data Retention

I retain your personal information only for as long as necessary to provide you with my services and as described in my Privacy Policy. However, I may also be required to retain this information to comply with my legal and regulatory obligations, to resolve disputes, and to enforce my agreements. I generally keep your data for the following time period: 4 years.

Transfers of Personal Information Outside the EU

I may store and process your information through third-party hosting services in the US and other jurisdictions. As a result, I may transfer your personal information to a jurisdiction with different data protection and government surveillance laws than your jurisdiction. If I am deemed to transfer information about you outside of the EU, I rely on Privacy Shield as the legal basis for the transfer, as Google Drive and Amazon Web Services are Privacy Shield certified.

Your Rights

If you reside in certain territories, including the EU, you have a number of rights in relation to your personal information. While some of these rights apply generally, certain rights apply only in certain limited cases. I describe these rights below:

Access

You may have the right to access and receive a copy of the personal information I hold about you by contacting me using the contact information below.

Change, restrict, delete.

You may also have rights to change, restrict my use of, or delete your personal information. Absent exceptional circumstances (like where I am required to store data for legal reasons) I will generally delete your personal information upon request.

Object

1. my processing of some of your information based on my legitimate interests and
2. receiving marketing messages from me after providing your express consent to receive them. In such cases, I will delete your personal information unless I have compelling and legitimate grounds to continue using that information or if it is needed for legal reasons.

Complain

If you reside in the EU and wish to raise a concern about my use of your information (and without prejudice to any other rights you may have), you have the right to do so with your local data protection authority.

How to Contact Me

For purposes of EU data protection law, I, Andrew Reece, am the data controller of your personal information. If you have any questions or concerns, you may contact me at azmreece [at] gmail [dot] com. Alternately, you may mail me at:

Andrew Reece, Upper Duckswich Cottage, Welland Road, Upton-upon-Severn, WR8 0SN